Helogen, a cutting-edge space startup at the intersection of science, innovation, and accelerated biological research, is seeking a dynamic Executive Operations and Legal Coordinator. This multifaceted role is perfect for someone who thrives in a fast-paced environment and is eager to contribute to a growing organization by wearing multiple hats.
Key Responsibilities:
Paralegal Responsibilities
- Assist with filing and maintaining patent and licensing documents, ensuring compliance with applicable regulations.
- Conduct legal research related to intellectual property and contracts.
- Coordinate with external counsel and regulatory bodies to facilitate filings and documentation.
- Maintain and organize legal records and filings related to patents, licenses, and other critical documents.
Office Manager Duties
- Manage daily office operations, including ordering supplies, coordinating with vendors, and overseeing office maintenance.
- Implement and maintain efficient organizational systems for a fast-paced work environment.
- Support HR functions such as onboarding new employees.
- Ensure compliance with safety and operational policies in the office.
Executive Assistant Duties
- Provide comprehensive support to the CEO and operating team, including managing schedules, coordinating meetings, and handling communications.
- Prepare, proofread, and edit documents, presentations, and reports.
- Assist with travel arrangements, expense reporting, and other administrative tasks.
Qualifications:
Experience: 1-3+ years in a similar role, combining executive support, paralegal, or office management responsibilities.
Education: Bachelor’s degree required; paralegal certification preferred.
Skills:
- Strong organizational and multitasking abilities with exceptional attention to detail.
- Proficiency in Microsoft Office Suite, Google Workspace, and legal research tools.
- Familiarity with patent and intellectual property filing processes (USPTO or international).
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple priorities effectively.
Why Join Helogen?
- Impactful Work: Contribute to revolutionary space technologies and innovation.
- Growth Opportunities: Be part of a growing company where your contributions make a real difference.
- Flexible Schedule: Part-time hours with potential for growth to a full-time role
